Business news from Ukraine

Top 5 mistakes when working with grants: Experts Club video recommendations

30 June , 2023  

More and more entrepreneurs and organizations are turning to grant programs in the hope of obtaining financial support for their projects. However, many of them make typical mistakes even at the stage of submitting and implementing an application, which can lead to undesirable consequences. In this regard, Kyiv Analytical Center “Experts Club” together with the founder of “Granta” company and grant projects implementation expert Olga Shaverina, launched a series of YouTube videos, dedicated to the peculiarities of grant financing. In the first video Olga Shaverina shared her experience and told about the most common mistakes made by beginner grantees, as well as gave recommendations on how to avoid them.

The first mistake many people make is not trusting grantmaking tools. Some entrepreneurs do not realize the opportunities that grants provide and miss the chance to get funding for their projects. Lack of information about grant programs and lack of knowledge about procedures can cause missed opportunities.

The second mistake, according to the expert, has to do with not accepting the fact that business is part of society. Many entrepreneurs forget that grant programs are usually aimed at solving social problems or supporting certain social initiatives. Emphasizing the social importance of their project can help in attracting the attention of grantmakers.

The third mistake is neglecting procedures. This is a critical component of successful grantmaking, where proper paperwork and adherence to grant program requirements are critical to your success. Negligence in this matter can cause the application to be rejected.

“Reassign the preparation of the grant application to your secretary on the principle of “He/She can do it! ” because he/she knows how to do the paperwork is the most common mistake among applicants. Most projects fail exactly on this basis,” says Olga Shaverina.

The fourth mistake entrepreneurs often make is underestimating the cost of training. First of all it is a question of labor inputs, because preparation of the grant application demands time, efforts and resources. Some entrepreneurs underestimate the amount of work required to prepare a quality application. Developing a detailed budget, creating a project plan, and analyzing the market and competitors all require careful preparation and research. The lack of a detailed plan and an incomplete understanding of the necessary resources can lead to project failure.

Finally, a fifth mistake worth noting is misunderstanding partnerships and consultant selection. Working in partnership with other organizations or consultants can greatly improve the chances of a successful grant project. However, choosing partners incorrectly or not understanding their role and contribution to the project can lead to conflicts and ineffective work. The criteria for selecting partners and consultants must be clearly defined and meet the goals and needs of the project.

Ms. Shaverina also emphasized the importance of a proper understanding of reporting. Many entrepreneurs underestimate the importance of reporting and do not pay adequate attention to it. Failure to comply with reporting requirements may result in penalties or loss of funding. Therefore, it is necessary to carefully study the reporting requirements and provide all the necessary documents in a timely manner.

Maxim Urakin, founder of the Club of Experts, in turn, shared statistics on grant assistance to Ukraine for the years 2022-2023. Thus, he noted that in 2022 international aid to Ukraine amounted to more than $32 billion, including 18 billion in grant support.
“This year Ukraine has already received about $19 billion in assistance, of which $11 billion was received in January-March, of which $3.7 billion came in the form of grants. That is why grant assistance, including those for specific projects, is extremely important for our economy under current conditions,” said Maxim Uralkin.

So, grant programs are an important tool for business development and implementation of social initiatives. However, in order to receive grant support successfully, it is necessary to avoid common mistakes, which the experts told us about. Compliance with requirements and procedures, understanding the importance of the social aspect of the project, choosing the right partners and consultants, as well as consciously estimating costs and preparing for reporting are all factors that can increase the chances of success.

You can learn more about the mistakes you make when submitting a grant proposal by watching the video on the Club of Experts YouTube channel:

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